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Admissions, Marketing & Communications in Independent Schools

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Admissions Manager

An exciting opportunity has arisen at Queen Mary’s for an Admissions Manager to join our thriving independent girls’ school situated between Ripon and Thirsk. The Admissions Manager will be an ambassador for the school and responsible for the day-to-day management of all aspects of the admissions process driving recruitment of new pupils. We are looking for an enthusiastic and outgoing candidate who is experienced in building excellent relationships with a wide range of people. Previous experience of working in an admissions role would be preferable. You will be joining a small, busy team at a happy school which has a strong ethos of community.

Reporting to: Director of External Relations

To apply please visit www.queenmarys.org/vacancies and download the application form

THE ROLE

The Admissions Manager will play an essential role in the day-to-day management and implementation of the School’s admissions process and marketing strategies. The candidate will be an ambassador for the School and the main point of contact for prospective parents throughout the admissions process organising key events and processes throughout the admissions cycle to drive recruitment and retention of pupils.

OVERVIEW OF RESPONSIBILITIES

• Ensure the daily email and telephone enquiries are responded to in a timely manner.

• Handle individual communications with prospective families from initial enquiry to admission ensuring effective, timely and professional customer service.

• Ensure that pupil data on the Admissions software, reports, and the School database system is accurately maintained to help track and project pupil numbers across the School.

• Articulate the School’s ethos and the benefits of its offering in a professional manner.

• Liaise with the wider staff and girls to organise visits, taster days and admission to the School.

• Be the School’s ambassador and conduct tours (when necessary) for prospective families.

• Be part of the team to co-ordinate administration of the assessment and scholarship process accurately.

• Ensure all Admissions documentation is kept securely in School.

• To ensure that the School has obtained, processed and filed all information required to complete the entry process complying with all relevant policies and documentation and in compliance with data protection regulations (GDPR) and international Child Student Sponsorship duties.

• Maintain the day-to-day relationship with overseas agents.

• Produce reports to share with the Director of External Relations and work to deliver an effective admissions function.

• Organise and assist at Open Mornings and other key events including but not limited to Assessment Day and Scholarship Week and New Pupils’ Day liaising with all relevant staff with oversight from the Director of External Relations.

• To be responsible for the maintenance of the databases for feeder schools, nurseries and agents.

• Support the Director of External Relations in managing the Admissions Register and share relevant data with local councils.

• Provide support to the Director of External Relations with marketing activities to drive recruitment and retention of pupils working effectively within the team.

• Undertake any other duties required by the Director of External Relations and the Head.

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International and Sixth Form Admissions Officer

We are seeking an enthusiastic and energetic International and Sixth Form Admissions Officer to administer the admissions procedure for overseas and sixth form applicants. You will have responsibility for ensuring compliance with Tier 4 visa requirements and overseeing the international admissions process. You will have a good working knowledge of MS Office (including databases) and excellent written and verbal communication skills. Building a rapport with prospective parents and agents by email is a key part of the role. Knowledge of Home Office procedures and immigration rules is also advantageous though training will be provided. The ability to work under pressure and to tight deadlines as well as attention to detail and a sense of humour are essential.

For further details of this post, and to download an application pack please visit the School’s website, www.freemens.org .

Please send a completed application form and covering letter to the School by email to CLFS-Recruitment@cityoflondon.gov.uk quoting reference 065/276.

Application deadline: 9am, Monday 13th November.

Shortlisted candidates will be invited to interviews that are scheduled to take place on 21st November 2023.

The School retains the right to interview and appoint at any time during the application process.

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act and as part of the selection process an Enhanced Disclosure and Barring Check will be required.

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.