Registrar Archives - AMCIS

Admissions, Marketing & Communications in Independent Schools

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Head of Admissions / Registrar

We are seeking to appoint an engaging and highly organised Head of Admissions / Registrar to work with and report to our Director of External Relations with specific responsibility for leading, motivating and managing the Admissions Team and ensuring the delivery of all aspects of our admissions processes, targets and objectives across the whole school (College and Prep), in line with relevant policies and our strategy.

The successful candidate will join Fettes College at an exciting time and will have the opportunity to play a key role in updating processes and repositioning the Admissions Team to integrate our services and deliver on strategy.

Fettes is flourishing and the role of Head of Admissions / Registrar is integral to maintaining the success of our boarding school intake.

You will ensure the Admissions Team delivers an efficient and effective service in an engaging and effective way for all stakeholders – ensuring our prospective families, feeder schools, and internal colleagues are provided with the information and support they need. For our prospective students and their families, we want the admissions experience to be an enjoyable one, which is warm and supportive right from their first contact through to the day the student enters the school. The role is full-time – 37.5 hours a week – including during school holidays. The position will attract an annual salary of up to £45,000 depending on experience and this is enhanced by the school’s generous holiday and staff benefits package.

Full details can be found in our application pack:

The closing date for this senior role is 12 noon on Monday 25th July 2022, with interviews being held within a fortnight of the closing date.

Applications including the details of 2 referees should be made via the Fettes College page on or via [email protected]. All applicants are asked to provide, as well as a CV, a covering letter setting out how you meet the person specification and what you feel you can bring to this role.

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Admissions Registrar

Salary: circa £36,000 per annum, full-time equivalent.  Actual pro-rata salary is circa £30,000 per annum

Contract: Permanent, Term Time + 4 weeks (total 38 weeks), 37½ hours per week

Start date: 1 September 2022

We are a school that values diversity and individual contribution; supporting and encouraging staff to pursue their interests and achieve their ambitions. If you have great communication, IT and administrative skills, as well as an ability to work effectively under pressure, then we would like to hear from you.

As our Admissions Registrar, you will take an active role in developing the Admissions department; joining at an exciting time as we head towards the culmination of our Inspiring Minds Campaign which aims to fund bursaries for as many as 1 in 4 of our students by 2024. You will have shared responsibility for the management of all elements of the pupil recruitment process from initial enquiry through to induction and will have solo focus on day-to-day support for our Bursary students.

You will be required to work the occasional evening and weekend day for Open Days and other School Events, for which time off in lieu will be granted.

To apply and access further information about the role and employee benefits, please visit our dedicated recruitment website via the Apply button.

For further information about Latymer Upper School visit

Closing date: 9am, Thursday 7 July 2022

Interviews: Monday 11 July 2022

Diversity – The School is fully committed to the principles of equal opportunity, diversity and inclusion. We have an established and representative staff Equality and Diversity Board to help drive forward positive change. A further Equality and Diversity Committee has recently been formed from our student population.

We are committed to attracting and retaining the very best staff, ensuring that our staff body reflects the diversity of our students and local community. Acknowledging a lack of ethnic diversity within our staff community, we particularly encourage applications from Black, Asian and Minority Ethnic candidates for this role. All appointments will be made on merit, following a fair and transparent process. In line with the Equality Act 2010, however, the School may employ positive action where diverse candidates can demonstrate their ability to perform the role equally well.

Safeguarding – The School is committed to safeguarding and promoting the welfare of children and young people. The post is subject to an enhanced DBS check and receipt of two satisfactory references.

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Admissions Registrar

We are seeking to appoint a full-time Admissions Registrar to join our team based at Worth School.

The Admissions Registrar is responsible for all aspects of the School’s admissions for day and boarding pupils at all entry points, from initial contact, through visits and assessments to the final entry, whilst also managing a busy and dynamic admissions team.

The Registrar plays a key role at the School. A demanding but highly rewarding position, this is an exciting time at Worth with its increasing pupil rolls and ambitious plans. It offers the successful candidate the opportunity to help develop and redefine further the already highly successful Admissions at Worth.

Further details and an application form can be found at or by emailing [email protected]

Closing date for applications: Midnight, Sunday 3rd July 2022*

*We reserve the right to invite candidates for interview prior to the closing date and to close vacancies early if we have sufficient suitable applications. Therefore, we encourage interested applicants to apply as soon as possible.

You must be eligible to work in the UK to apply for this vacancy; Worth School is not able to offer visa sponsorship.

We are committed to the safeguarding of children, all employees must have the ability to understand and adhere to Child Protection and Safeguarding legislation. References will be taken prior to interview and DBS checks will be conducted on the successful applicant.

This role is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

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Salary: £38,313 – £40,025 per annum
For September 2022 or earlier

We are seeking to appoint an experienced and proactive Registrar to be responsible for leading and managing the admissions team and all aspects of admissions across the whole School. The successful candidate will ensure an efficient and effective admissions process for prospective parents from first contact to final entry of the pupil to the School.

The Registrar will lead the setting and delivery of the Admissions Office objectives and targets in line with the Admissions policy and strategy. They will manage the Admissions Administrator of the Pre-Prep and Junior School and the Senior Administrator of the Senior School (including Sixth Form) to ensure that all tasks are performed in a timely and efficient manner.

The role will be for 37 hours a week, which will be worked all year round. The position will attract an annual salary of up to £40,025 depending on experience and this will be enhanced by the School’s generous staff benefits package.

The role of Registrar is a vital component of the life this busy and very successful school and arises at an exciting time for King Edward’s. Working closely with the Headmaster and other senior colleagues, the new Registrar will play a key part in building on that success as the School enters the next ambitious phase in its history.

If you wish to discuss this role further, please contact our HR Manager, Heather Baker on 01225 464313. If you are interested in this role, an application pack can be downloaded from the School’s website: Completed application forms need to be sent to our HR Department at [email protected].

The closing date for this vacancy is 8.30am on Monday 13 June 2022.

The School is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and the Disclosure and Barring Service.

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Admissions Registrar

We are looking to appoint an Admissions Registrar within the Admissions and Marketing Department. The successful candidate will form an integral part of the Admissions Team and will work alongside a team of two other Admissions Registrars.

The purpose of this role is to support the Director of Admissions in ensuring best practice in admissions procedures and processes so that the College meets its recruitment targets. In addition to supporting the Director of Admissions, the Admissions Registrar will work closely with the other Admissions Registrars to ensure consistency and shared best practice across all admissions activity.

The Admissions Registrar will provide all prospective families to the College with a friendly, professional, helpful and efficient service throughout the recruitment cycle S/he will also be responsible for all administration and data input relating to the admissions process for each family considering the College.
The ideal candidate will have outstanding interpersonal skills and personal warmth S/he will be logical, thorough and a superb communicator with a good command of written and spoken English and excellent attention to detail. The Admissions Registrar will ideally have a strong customer service mentality and experience of using databases Experience of working in school or university admissions or in an educational setting would also be an advantage but not essential He/she will be sympathetic to the School’s Catholic ethos and will be comfortable with articulating this when communicating with prospective parents and pupils.

To apply and download an application form, please visit the college vacancies page here:

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Registrar & Head’s PA

Required for St Edward’s Senior & Sixth Form
Registrar/Heads PA
To start as soon as possible
40 hours per week – Full time all year round
Salary £22,000 – £28,000 (dependent upon experience)

We are seeking to appoint an organised and efficient Registrar & Head’s PA, to work in the main School office. The successful candidate will be able to demonstrate initiative, enthusiasm and have experience of working in a busy office environment. They will be expected to fulfil the School’s commitment to a high quality of service and will promote and embody the School’s ethos.

The hours for this role are 40 hours/week, Monday to Friday, worked flexibly between the hours of 0800 – 1730 hrs each day.

Details of the Job Description, Person Specification and Application Form can be downloaded from the School Website at

Completed applications should be sent to the HR Department, St Edward’s School, via email to [email protected] by 12 noon on Friday 27th May 2022 with interviews being held week commencing 6th June 2022.

St Edward’s is committed to safeguarding and promoting the welfare of children and young people. This post is subject to an Enhanced Disclosure and Barring Service Check.

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Registrar in the Preparatory School

We are seeking to appoint from August 2022 a Registrar to join our enthusiastic and highly motivated team of staff in this leading girls’ independent school. Following ten happy and successful years, our current Registrar is stepping down at the end of this term.

Her successor will take the lead as the key public face of the School to whom prospective parents first turn, and to manage their journey through the admissions process to their daughter’s arrival at the School. It is important that our Registrar shares in the values and is able to promote the ethos of the School. They will bring energy, professionalism and commitment to the role.

This is a responsible position that will involve being accountable for the admissions process, for keeping an accurate record of the number of pupils in the school at any given time, and for communicating to all staff their role in attracting, converting and retaining pupils.

The role is year-round (not term-time only). We will consider applicants seeking either a part-time or full-time position.

Further details and an application form are available from or by email from the HR Administrator on [email protected]

Closing date: 12 noon, Friday 20th May 2022

St Catherine’s is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening, including checks with past employers and an enhanced DBS and barred list check. The School is an equal opportunities employer.

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Registrar (Head of Admissions)

Department: Admissions and Marketing

Line Manager: Headmaster

The School: The King’s School Gloucester has a rich academic tradition dating back to its founding in 1541. It houses the longest serving classroom in Europe and is held in high esteem amongst the local and wider community, winning Gloucestershire Independent School of the Year in 2020 and 2021. The School strives for excellence in all areas: the academic results are strong with student value added being equivalent to half a grade at GCSE; there is a wide-ranging sport provision and pupils reach national levels every year; in Music, our links with Gloucester Cathedral provide an ideal location for high quality orchestral and choral music; finally, the creative arts enjoy much success with their own dedicated design spaces. In recent years the School has seen significant investment in capital projects, including a new Art department and gardens, a stunning all-weather pitch, a re-development of the Sixth Form Centre and a black-box theatre performance space. The Science Department will be next to benefit from new investment this summer as the School continues to grow and flourish.
The Role:
The Registrar is responsible for leading and managing the admissions team and all aspects of admissions across the whole School. They will ensure an efficient and effective admissions process for prospective parents from first contact to admission of the pupil to the School. The Admissions Department is central to the success of the School and the Registrar will be responsible for ensuring that King’s recruits to its full capacity across the year groups with the right mix and calibre of pupils. The Registrar will need to liaise effectively with key stakeholders; to include, prospective parents and pupils, teaching staff, current pupils, the Senior Management Team and Head Teachers of local Primary and Prep schools.
The Registrar will lead the strategy to ensure healthy pupil numbers and deliver the efficient organisation and running of all recruitment events, entrance and scholarship assessments, maintenance of full and accurate records of all enquiries and relevant data to inform management decisions, forecasting and marketing initiatives.
The Registrar will manage the Assistant Registrars of Junior School, Senior School and Sixth Form to ensure that all tasks are performed in a timely and efficient manner. The Registrar will liaise regularly with our Head of Pupil Admissions (Academic) on the teaching staff.

  • To be the “face of the School”, conducting tours and interpreting the key benefits of King’s to prospective parents, working closely with the Assistant Registrars, and relevant Senior Management Team member
  • Oversee the entire prospective parent/pupil journey to ensure the delivery of an engaging, first-class experience
  • Ensure the efficient and effective operation of the Admissions department and review processes
  • Maintain the integrity of the admissions database (Open Apply), overseeing the Admissions Team to ensure the accurate and effective capture of all relevant information
  • Track, manage, analyse and report on all points in the admissions cycle to provide on-going information and feedback to the Headmaster and Senior Management Team on trends in admissions and pupil numbers
  • Review, develop and implement professional, warm communications to prospective parents at every touchpoint in the admissions process
  • Work collaboratively and supportively with Marketing and Alumni functions within the Development Office, providing assistance as required
  • Oversee and attend all recruitments events in and out of School
  • Research and advise prospective parents on external sources of financial support such as the CSA, Diamond Fund and Ouseley Trust
  • Be a member of AMCIS and raise the profile of the School locally, regionally and nationally
  • Manage occasional Tier 4 Student Visa applications, supported by relevant administrators

Main Duties
The following duties are not exhaustive but provide an understanding of the role:

  • Monitor and regularly extract data from the admissions database (Open Apply) on prospective enquiries, registrations and acceptances to produce forecasts of pupil recruitment and retention for the Headmaster and Bursar and to inform Marketing campaigns
  • Oversee all enrolment activities including First Form (Year 7) and Third Form (Year 9) Induction events and Senior School Taster Days
  • Work with the Deputy Head (Academic) and the Admissions Department to organise Entrance and Academic Scholarship Days for 11+ and 13+ pupils
  • Liaise with Local Prep and Primary Schools to further develop excellent links and initiatives
  • Oversee and attend all recruitment events including Entrance Assessment Days, Open Mornings, Sixth Form Open Evening etc to ensure smooth running of the day. This will involve a number of Saturdays during the year and some evenings (time off will be given in lieu)
  • Oversee the Co-Curricular Scholarship assessments for 11+, 13+ and 16+ pupils, working with the Assistant Registrars and relevant Heads of Department
  • Oversee production of Place Offer letters for 11+, 13+ l6+ candidates and other year group applications
  • Work with the Admissions Team to ensure that all touchpoint opportunities are actioned and maximised eg all enquiries and visits are followed up with phone calls, email and the relevant on-going admissions information
  • Liaise with prospective parents regarding their queries via phone or email when appropriate
  • Work with the Marketing Manager to plan and organise recruitment events and effective marketing strategies
  • Support the School’s strategic aims outlined in the Development Plan, including encouraging pupils from a wide range of backgrounds in an inclusive manner
  • Maintain communication links with prospective parents at all times and initiate ideas for communication to develop a strong relationship
  • Any other reasonable request of the Headmaster to support the recruitment and retention of pupils at the School

Skills and Knowledge Profile

  • Superb organisational and administrative skills. The ability to deal with administration with ease and efficiency and with a meticulous eye for detail
  • Excellent customer care and sales skills; enthusiasm and approachability – able to put visitors at ease
  • Advanced IT skills including thorough knowledge of database/CRM systems, such as Open Apply. The ability to learn new systems, to extract relevant data and seek to improve/refine the reporting information
  • Able to switch effectively between detailed administrative processes and delivering an engaging “front of house” first class customer experience
  • A team player, who can work well under pressure and direct and motivate the Admissions Team
  • Able to think strategically and demonstrate initiative
    Person Profile
  • Warmth in relationships with adults and children alike
  • Understand and respect the principles of confidentiality
  • Flexibility and team working skills
  • A pro-active person or integrity, drive, energy and stamina
    Qualifications / Experience
  • A good academic record, ideally educated to degree level or equivalent
  • Excellent literacy and numeracy skills and a sound command of written English
  • Experience of working in a customer focused environment
  • Significant experience of working in an administrative environment
  • An understanding of the principles and practices of recruitment and admissions in an Independent School
  • An understanding of good data management practice e.g., Data Protection
  • Excellent computer literacy e.g., Microsoft Office, Excel and database programmes

Hours of Work
The post is full-time: 37.5 hours per week; 8:30 to 5pm Monday to Friday. Flexibility will be required as, at times, there will be additional hours to attend recruitment events at weekends and some evenings with additional remuneration or time off in lieu for extra hours worked

Holiday entitlement will be 25 days per annum plus Bank Holidays, rising to 30 days per annum plus Bank Holidays after 5 years’ service. A degree of flexibility of the holiday entitlement may be possible for the right candidate.


  • A contributory pension through Aviva APTIS
  • Generous fees remission
  • Access to a Doctor for advice and short consultations
  • Cycle to Work Scheme / Electric Car Scheme
  • Lunches
  • Parking

Candidates should apply by completing the application form and a letter of application. A CV is not required. Applications may be posted to the address below or sent digitally to [email protected] Applications should be addressed to:
The Headmaster, The King’s School, Gloucester, GL1 2BG.
Closing date is Wednesday 25th May at 12 noon, with interviews taking place on Tuesday 14th June

If you would like any further information about this exciting new opportunity, please reach out to our Registrar Mrs Sharon Bird via email [email protected]
e-mail: [email protected] Website:

The King’s School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.

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Registrar role – AMCIS advertisement

“Quite simply a remarkable school.” (Parent)

An exciting opportunity has opened for a dynamic Registrar to join one of Hampshire’s highest achieving schools. Ballard is a thriving school, set in 34 acres, situated on the Hampshire / Dorset border, in between the New Forest and Solent. Ballard offers an inclusive working environment with exceptional facilities, including a Performing Arts Centre and an Olympic Astro. There are also excellent transport links.

There are exciting changes taking place at Ballard, with a new ambitious Leadership Team in place moving the School forward with confidence. We are already seeing excellent results, a significant increase in pupil roll and growing enquiries from prospective parents across all age groups. Ballard’s academic reputation is growing and we now have waiting lists in many of our year groups.

Our Marketing & Admissions department has been fully involved in this growth and continues to go from strength to strength. Our ideal candidate will already be a Registrar, or a strong sales person who has previous experience of working in a complex, busy service-driven environment. They will relish a challenge, show initiative, be flexible and excellent at meeting deadlines. We are looking for someone who is very personable and polite, diplomatic and discreet, a strong team player who is able to listen yet feel confident to make suggestions and take the lead. Our successful applicant will be professional, capable and positive, with a good sense of humour. Excellent ICT, written and verbal skills are essential alongside a great eye for detail. Database experience, e.g. SIMS would be helpful.

You may read our Good Schools Guide report here.

Salary will be determined according to qualifications and experience.

For further details of this post and an application form, please visit our website via the Apply button.

Closing date: Friday, 19th May, 9:00am

Interviews: from Wednesday, 18th May 2022

The School retains the right to interview and appoint at any time during the application process.

This School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

This post is exempt from the Rehabilitation of Offenders Act and as part of the selection process, applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

Ballard School is committed to Equal Opportunities and welcomes applications from all sections of the community.