Development and Alumni Officer - AMCIS

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Development and Alumni Officer

The Development and Alumni Officer is a new role within the school. It is anticipated that a Director of Development will be appointed by 2025 to lead this area of major strategic importance to the school. Until that time, the Development and Alumni Officer will develop the school’s database and alumni relations programme.

Initially reporting directly to the Head, William Goldsmith, the postholder’s primary responsibility is to develop the alumni and supporter database, and develop the alumni into an active, involved body of supporters, cultivating relationships with and beyond the alumni body.

The Development and Alumni Officer will ultimately report to the Director of Development, who will be a key member of the School’s Senior Leadership Team.

The Development and Alumni Officer will work closely with the Marketing and Communications team, led by the Director of Marketing and Communications. Developing a close working relationship with the ‘central team’, comprising the Registrar, Business Director, Finance team, Assistant Bursar (Estates and Facilities), Executive Assistant to the Head, and the main office team, will be crucial to contribute to the team spirit which exists at St George’s.

KEY DUTIES

Database Creation and Development
● To create and develop a new alumni / supporter database, processing all new contacts on the database;
● Ensure data is kept up-to-date on the database with contact details, name changes, leavers and in-year joiners;
● Produce termly reports and management information as requested by the Head, Business Director and Governing Body;
● Manage all communications with new alumni and contributors, responding to queries quickly and efficiently.
● Manage data integrity, ensuring compliance with the GDPR by maintaining communication preferences and recording changes of personal information;
● Use the database and other channels, such as school records and Linkedin, to grow the database;
● Be the primary contact for the database software provider. Alumni Relations and Supporter Development
● To develop the alumni into an active, involved body of supporters, cultivating relationships with and beyond the alumni body to enable the school to benefit from their influence, contacts, expertise, voluntary help and financial support;
● To organise alumni events, such as a summer gathering.
● To maintain a proactive relationships with alumni, generating leads and contacts and keeping the alumni abreast of school developments;
● To provide a ‘personal touch’ to maintain and enhance communications with supporters and alumni.

Communication
● Aligning with the school’s brand guidelines, and in collaboration with the Director of Marketing and Communications, produce alumni correspondence and engagement materials.
● To report regularly to the Head, and in time the Director of Development, on the progress of the database cleansing and alumni relations engagement;
● Produce reports, as requested by the Head or Business Director, for the Governing Body of the school.

Financial administration
● To monitor the development budget, recording any income and expenditure, and checking invoices are correct and paid;
● Manage the BACS direct debit scheme and submit BACS files when required;
● Undertake monthly reconciliation of the development and alumni bank accounts;
● Utilise and administrate the gift management processing systems, including online merchant accounts, standing orders, direct debits, legacies and single gifts;
● Produce quarterly Gift Aid claims and submit them to HMRC
● Work with auditors from the appointed auditing firm to ensure correct financial procedures are followed

General Responsibilities
● To support the Head in maximising goodwill towards the school;
● Maintain a full awareness of, and act in accordance with, legislation concerning fundraising legislation, philanthropic gifts and related matters;
● Work outside office hours including occasional weekends and evenings when required;
● Develop an appreciation and understanding of school life as it is today, through communications with staff and, where possible, attending any special events.
● Provide administrative support to the Development Office, as required.

PERSON SPECIFICATION
Essential
● Awareness and understanding of the importance of safeguarding and the welfare of children
● Experience of setting up a database
● A sound understanding of GDPR and data protection regulations
● Experience managing and leveraging information stored on a database
● Experience managing, processing and logging gifts
● Experience managing financial reconciliation
● Experience establishing and building relationships
● Strong administrative and organisational skills
● Advanced IT skills using a range of different packages.
● Excellent interpersonal skills
● Excellent written and verbal communication skills
● Attention to detail
● Ability to work independently and within a team

Desirable
● Experience of successful fundraising or transferable professional experience
● Experience of managing creative projects to deliver outputs that engage, inspire and communicate core messages effectively
● Experience of communicating through social media platforms
● Experience of working in an educational institution
● Experience of alumni relations within an educational institution
● Understanding of the relationship with parents in a fee-paying context

We are looking for someone who:
● Possesses a strong commitment to achieving high standards
● Is self-motivated
● Demonstrates flexibility and a ‘can-do’ attitude
● Is able to prioritise and solve problems, working in a fast-moving environment
● Aligns with the core values of St George’s
● Possesses a high degree of personal professionalism and discretion
● Possesses common sense

A full description of the role along with the relevant application form and details of how to apply, can be found at https://www.stgwindsor.org/community/staff-recruitment/.

Closing Date: 2023-03-03

Contact Phone: 01753 865553

Contact Email: recruitment@stgwindsor.org

Weblink: https://www.stgwindsor.org/community/staff-recruitment/

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