Registrar (Head of Admissions) - AMCIS

Admissions, Marketing & Communications in Independent Schools

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Registrar (Head of Admissions)

Department: Admissions and Marketing

Line Manager: Headmaster

The School: The King’s School Gloucester has a rich academic tradition dating back to its founding in 1541. It houses the longest serving classroom in Europe and is held in high esteem amongst the local and wider community, winning Gloucestershire Independent School of the Year in 2020 and 2021. The School strives for excellence in all areas: the academic results are strong with student value added being equivalent to half a grade at GCSE; there is a wide-ranging sport provision and pupils reach national levels every year; in Music, our links with Gloucester Cathedral provide an ideal location for high quality orchestral and choral music; finally, the creative arts enjoy much success with their own dedicated design spaces. In recent years the School has seen significant investment in capital projects, including a new Art department and gardens, a stunning all-weather pitch, a re-development of the Sixth Form Centre and a black-box theatre performance space. The Science Department will be next to benefit from new investment this summer as the School continues to grow and flourish.
The Role:
The Registrar is responsible for leading and managing the admissions team and all aspects of admissions across the whole School. They will ensure an efficient and effective admissions process for prospective parents from first contact to admission of the pupil to the School. The Admissions Department is central to the success of the School and the Registrar will be responsible for ensuring that King’s recruits to its full capacity across the year groups with the right mix and calibre of pupils. The Registrar will need to liaise effectively with key stakeholders; to include, prospective parents and pupils, teaching staff, current pupils, the Senior Management Team and Head Teachers of local Primary and Prep schools.
The Registrar will lead the strategy to ensure healthy pupil numbers and deliver the efficient organisation and running of all recruitment events, entrance and scholarship assessments, maintenance of full and accurate records of all enquiries and relevant data to inform management decisions, forecasting and marketing initiatives.
The Registrar will manage the Assistant Registrars of Junior School, Senior School and Sixth Form to ensure that all tasks are performed in a timely and efficient manner. The Registrar will liaise regularly with our Head of Pupil Admissions (Academic) on the teaching staff.
Overview

  • To be the “face of the School”, conducting tours and interpreting the key benefits of King’s to prospective parents, working closely with the Assistant Registrars, and relevant Senior Management Team member
  • Oversee the entire prospective parent/pupil journey to ensure the delivery of an engaging, first-class experience
  • Ensure the efficient and effective operation of the Admissions department and review processes
  • Maintain the integrity of the admissions database (Open Apply), overseeing the Admissions Team to ensure the accurate and effective capture of all relevant information
  • Track, manage, analyse and report on all points in the admissions cycle to provide on-going information and feedback to the Headmaster and Senior Management Team on trends in admissions and pupil numbers
  • Review, develop and implement professional, warm communications to prospective parents at every touchpoint in the admissions process
  • Work collaboratively and supportively with Marketing and Alumni functions within the Development Office, providing assistance as required
  • Oversee and attend all recruitments events in and out of School
  • Research and advise prospective parents on external sources of financial support such as the CSA, Diamond Fund and Ouseley Trust
  • Be a member of AMCIS and raise the profile of the School locally, regionally and nationally
  • Manage occasional Tier 4 Student Visa applications, supported by relevant administrators

Main Duties
The following duties are not exhaustive but provide an understanding of the role:

  • Monitor and regularly extract data from the admissions database (Open Apply) on prospective enquiries, registrations and acceptances to produce forecasts of pupil recruitment and retention for the Headmaster and Bursar and to inform Marketing campaigns
  • Oversee all enrolment activities including First Form (Year 7) and Third Form (Year 9) Induction events and Senior School Taster Days
  • Work with the Deputy Head (Academic) and the Admissions Department to organise Entrance and Academic Scholarship Days for 11+ and 13+ pupils
  • Liaise with Local Prep and Primary Schools to further develop excellent links and initiatives
  • Oversee and attend all recruitment events including Entrance Assessment Days, Open Mornings, Sixth Form Open Evening etc to ensure smooth running of the day. This will involve a number of Saturdays during the year and some evenings (time off will be given in lieu)
  • Oversee the Co-Curricular Scholarship assessments for 11+, 13+ and 16+ pupils, working with the Assistant Registrars and relevant Heads of Department
  • Oversee production of Place Offer letters for 11+, 13+ l6+ candidates and other year group applications
  • Work with the Admissions Team to ensure that all touchpoint opportunities are actioned and maximised eg all enquiries and visits are followed up with phone calls, email and the relevant on-going admissions information
  • Liaise with prospective parents regarding their queries via phone or email when appropriate
  • Work with the Marketing Manager to plan and organise recruitment events and effective marketing strategies
  • Support the School’s strategic aims outlined in the Development Plan, including encouraging pupils from a wide range of backgrounds in an inclusive manner
  • Maintain communication links with prospective parents at all times and initiate ideas for communication to develop a strong relationship
  • Any other reasonable request of the Headmaster to support the recruitment and retention of pupils at the School

Skills and Knowledge Profile

  • Superb organisational and administrative skills. The ability to deal with administration with ease and efficiency and with a meticulous eye for detail
  • Excellent customer care and sales skills; enthusiasm and approachability – able to put visitors at ease
  • Advanced IT skills including thorough knowledge of database/CRM systems, such as Open Apply. The ability to learn new systems, to extract relevant data and seek to improve/refine the reporting information
  • Able to switch effectively between detailed administrative processes and delivering an engaging “front of house” first class customer experience
  • A team player, who can work well under pressure and direct and motivate the Admissions Team
  • Able to think strategically and demonstrate initiative
    Person Profile
  • Warmth in relationships with adults and children alike
  • Understand and respect the principles of confidentiality
  • Flexibility and team working skills
  • A pro-active person or integrity, drive, energy and stamina
    Qualifications / Experience
  • A good academic record, ideally educated to degree level or equivalent
  • Excellent literacy and numeracy skills and a sound command of written English
  • Experience of working in a customer focused environment
  • Significant experience of working in an administrative environment
  • An understanding of the principles and practices of recruitment and admissions in an Independent School
  • An understanding of good data management practice e.g., Data Protection
  • Excellent computer literacy e.g., Microsoft Office, Excel and database programmes

Hours of Work
The post is full-time: 37.5 hours per week; 8:30 to 5pm Monday to Friday. Flexibility will be required as, at times, there will be additional hours to attend recruitment events at weekends and some evenings with additional remuneration or time off in lieu for extra hours worked

Holidays
Holiday entitlement will be 25 days per annum plus Bank Holidays, rising to 30 days per annum plus Bank Holidays after 5 years’ service. A degree of flexibility of the holiday entitlement may be possible for the right candidate.

Benefits

  • A contributory pension through Aviva APTIS
  • Generous fees remission
  • Access to a Doctor for advice and short consultations
  • Cycle to Work Scheme / Electric Car Scheme
  • Lunches
  • Parking

Applications
Candidates should apply by completing the application form and a letter of application. A CV is not required. Applications may be posted to the address below or sent digitally to [email protected] Applications should be addressed to:
The Headmaster, The King’s School, Gloucester, GL1 2BG.
Closing date is Wednesday 25th May at 12 noon, with interviews taking place on Tuesday 14th June

If you would like any further information about this exciting new opportunity, please reach out to our Registrar Mrs Sharon Bird via email [email protected]
e-mail: [email protected] Website: www.thekingsschool.co.uk

The King’s School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.

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